TRANSFORMING K-12 STUDENT LOGISTICS

Manage and secure student arrival, attendance, and dismissal operations

School-Pass is a unique software platform used across the country to enhance student safety, while dramatically improving student arrival, attendance, and dismissal operations at K-12 schools. Parents have mobile tools to manage and communicate daily arrival/dismissal changes across carlines, buses, after-school activities, car services, and walker groups - reducing the administrative burden by 85%. Most of all, school administrators and parents instantly know where students are scheduled to be on campus, and where they are going at the end of the day.

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Built for PK-12 School Communities

The School-Pass platform has the breadth and depth to support private, public, and charter school systems

ARRIVAL & DISMISSAL CHANGE MANAGEMENT

Empower parents to manage and communicate arrival and dismissal changes to staff and teachers - all from their computers or smartphones. Save your school thousands of administrative hours, while keeping everyone informed of changes. Over 85% of inbound calls, emails, voicemails, and hand-written notes are eliminated.

CARPOOL DRIVER SCHEDULES

Carpool pickup schedules can get real crazy! Allow parents to manage their pickup schedules in multi-driver carpools. Carpool driver schedules impact dismissal efficiency, so make sure the correct students are scheduled for the intended driver in carline. Parents can now add and manage their authorized drivers.

AFTER-SCHOOL ACTIVITY MANAGEMENT

Manage formal or informal after-school activities. Control how parents move students to activities. Use an easy one-click cancel feature - parents receive notification and students are automatically moved back to their default carlines and buses. Check students in and out of activities (with or without signature capture), and optionally send attendance notification to parents. Activity leaders receive attendance summaries when the activity closes. Use actual attendance data to ensure billing accuracy.

ACCURATE BUS BOARDING & NOTIFICATIONS

Make sure you have the right students on your buses! Parents, teachers, transportation teams now have a single bus boarding instruction to manage - resulting in faster bus boarding and on-time departures. Optionally, send parents an e-mail or text message when the bus leaves the school once all students are accounted for. Maximize bus capacity and profitability, while helping to control which students can board certain buses using our unique trip type and count algorithms.

AFTERNOON DISMISSAL AUTOMATION

Eliminate noisy PA systems, walkie-talkies, and crowded pickup areas by automatically identifying buses and parents/drivers in carpool line using RFID/Toll tags or license plates, and notify teachers in dismissal locations or classrooms when to send students to carline or bus pickup areas. Daily changes and driver schedules are seamlessly merged into real-time dismissal schedules to reduce dismissal time by 50%.

Perfect for summer school/camp dismissal!

AUTOMATED DRIVER SCREENING

Enhance student safety and campus security by screening vehicles driving onto your campus using automated license plate technology and RFID/Toll tags to notify you of their arrival or departure. Automatically announce parent arrival during afternoon dismissal. Get an instant alert when an unwanted license plate is detected on your campus - 24/7. Most Toll tags across the country supported.

SIS Integration Partner

STUDENT CHANGE MANAGEMENT

Reduce the administrative burden on your front office and teachers

Empower parents to communicate student arrival and dismissal changes on their smartphones or the web and reduce the administrative burden on your front office and teachers, to save you thousands of hours annually. Change types include: absenteeism, late arrival, early pickup, temporary carpool/bus moves, and after-school activity moves. Notification is automatically sent to the student’s teachers, the front office, parents/drivers in the family or carpool, and to any other designated school staff member.

No more hand-written notes, 85% less phone calls, voicemails, and emails into the front office. It is all now in School-Pass and flows seamlessly into afternoon dismissal!

ACTIVE ATTENDANCE DATA

Instantly know where students are on your campus

Integrate daily student changes, class schedules, and active attendance data in classrooms to instantly know where students are scheduled to be on your campus. School administrators can instantly know where a group of students or individual students are on campus. Parents can now become more involved with student attendance data – why – because it’s active data, and not merely used for historical reporting!

CARLINE AUTOMATION

Afternoon dismissal can now be safer, quieter, and 50% faster

Schools can use dynamic carline reports or real-time schedules during afternoon dismissal. Parent names can be displayed in dismissal locations by automatically identifying drivers using RFID/Toll Tags and License Plates – or a staff member can walk the carline and enter the drivers in line via a mobile device (if readers or cameras are not installed). Daily changes (made by parents or school staff) flow seamlessly onto reports and real-time dismissal schedules in classrooms. Eliminate manual identification and noisy walkie-talkie type announcements inside the school building! GPS-based parent check-in available soon!

AFTER-SCHOOL ACTIVITY MANAGEMENT

Easily manage students who are participating in activities

Create, manage, and easily share robust activities with parents and teachers. Allow parents to easily add students to 'open' activities. Use accurate 'live' activity rosters or electronic checklists to check students in/out of their activities, with or without signature capture to facilitate accountability and to automatically capture billing events. The school can now cancel an activity – automatically informing parents and moving students back to their default buses or carpools. Activity leaders receive attendance summaries when each activity occurrence is closed out, and parents can get notified when a student is not checked into a planned activity. Other features include: custom schedules, enrollment limits, occasional use options, cost allocation, monthly billing, and more...

BUS BOARDING & PARENT NOTIFICATION

Accurate bus boarding and notification tools for on-time departures

School staff or bus drivers can now use electronic checklists (on mobile devices) or use dynamic bus manifests during morning drop-off or afternoon dismissal. Parents can be notified of the child’s boarding status, and transportation departments/staff can receive a bus boarding summary via email as buses arrive/depart. Regular and shuttle routes/stops are supported, including bus capacity limits. Our unique BusPass feature helps to maximize bus capacity and profitability, while helping to control which students can board certain buses using trip types and counts.

CAMPUS SECURITY

Real-time Campus Traffic Monitoring and Driver Screening (24/7)

Enhance campus security and student safety by automatically identifying vehicles and screening drivers (parents, staff, teachers, high school student drivers and visitors) as soon as they drive onto your campus. Vehicles are identified 24/7 using license plate cameras and RFID/toll tag readers. Get alerts when unwanted vehicles drive onto or off your campus, and control campus access by opening gates based on driver type access rules. Get control of vehicle access on/off your campus today!

PRODUCT OPTIONS

The School-Pass platform is flexible and scalable. You can start with the Cloud version, and scale to the Campus editions if and when you are ready. No matter the version you implement, you get to leverage the full software platform (all modules). The only difference is the decision to install RFID readers or ALPR cameras. No matter your school type or specific requirements, you can use one or all modules, and upgrade at any time.

Products Capabilities Cloud RFID RFID+ALPR
ARRIVAL & DISMISSAL CHANGE MANAGEMENT
CARPOOL DRIVER SCHEDULES
AFTER-SCHOOL ACTIVITY MANAGEMENT
Bus Boarding - Manifests
Bus Boarding - Notification to Parents
AFTERNOON DISMISSAL AUTOMATION - via Reports
AFTERNOON DISMISSAL AUTOMATION - via Mobile Device Entry
AFTERNOON DISMISSAL AUTOMATION - via RFID/Toll Tag
CAMPUS SECURITY - Campus Access Control (opening gates)
AFTERNOON DISMISSAL AUTOMATION - via License Plate
CAMPUS SECURITY - Automated Vehicle/Driver Screening
Deployment Considerations Cloud RFID RFID+ALPR
Server hosting Cloud

On-Premise

hardware None RFID readers RFID readers
Alpr cameras
data loading

IMPORT UTILITY

time to deploy 24-48 hours

2-4 weeks

ABOUT US

Innovation and Focus on PK-12 Communities

School-Pass was founded with the sole purpose of automating and securing student arrival and dismissal at PK-12 schools, while eliminating manual non-value activities to significantly reduce administrative hours. We understand and support the differences between private schools, public school districts, and charter schools by using a highly configurable software platform that is scalable to support schools and districts of any size.

Why Choose Us?

Our Approach

Every school is different, so we make sure we engage with school staff, teachers, and parents at all levels to understand the school’s culture, priorities, policies, and procedures. We then configure and integrate our platform into the school’s environment in a way that aligns with the school’s operational goals. With 99.9% system availability, unique technology, and superior support – why go anywhere else!

Unique Technology

School-Pass is the only patent-pending arrival and dismissal management platform that integrates RFID/Toll Tag and license plate identification to maximize the school’s ROI and to increase parent customer satisfaction ratings, while enhancing campus safety and student safety. Don’t settle for 2nd best!

Our Results

School-Pass customers love our product! For the 6th consecutive year, we achieved a 97% renewal rate, and continue adding an average of 40% more schools each year. We take our partnership with schools very seriously – our exceptional renewal rate and annual growth are leading indicators that we delivering on our promises!

Some of Our Innovative Customers

We forge lasting relationships with our schools through engagement, innovation, and superior support.

School-Pass has definitely surpassed my expectations, and certainly delivered a product that fulfilled a need at my school - we love what School-Pass has done for Grace Christian School. Our parents love it too, School-Pass is fast, it's easy to use, and most important, it keeps our students safe.

Cindy Phillips
(Principal, Grace Christian School)

There is no other dismissal management system in the United States like School-Pass. Our dismissal process has been streamlined and embraced by our community. It is fast, easy, safe, and time saving. With this cutting edge technology, we are now a leader in the country when it comes to carpool dismissal.

Marynell Murphy
(Director of Operations, The Lamplighter School)